Connected workflows
Admissions, academics, fees, exams, HR, and custom processes.
ESAAP glossary
Understand automation and ERP terms before the ESAAP demo
Use this glossary to align management, administrators, academic teams, accounts, exam cells, IQAC, IT, faculty, students, parents, and activity owners around the same product language.
ESAAP automation workspace
Academics, administration, planning, and reports
ESAAP
Role-based access
Management, staff, students, parents, and activity owners.
Dashboards and reports
Live status, pending work, KPIs, and review summaries.
WorkflowsRolesReports
Single operating record
Centralized data
Academics, administration, finance, exams, planning, and custom activity records stay connected.
01
Decision visibility
Dashboards
Management reviews MIS, KPIs, risks, pending work, and department progress without waiting for manual summaries.
02
Controlled access
Role access
Students, parents, faculty, staff, administrators, and leaders see the right information for their responsibility.
03
Rollout confidence
Support
Implementation, migration, training, integrations, and adoption can be planned in clear phases.
04
Shared language
Help every team ask clearer ESAAP questions
Management and leadership
Use common terms for workflows, analytics, reports, ROI, rollout phases, and organization outcomes before approval discussions.
Academic and exam teams
Clarify SIS, CBCS, NEP, OBE, DVS, attendance, exams, results, and accreditation evidence across departments.
IT and admin teams
Create shared understanding around permissions, migration, integrations, audit trails, backups, support ownership, and go-live controls.
How to use this glossary
Turn terms into practical demo questions
Align the team
Share the terms with management, academic office, accounts, exam cell, IQAC, IT, and activity owners before the live walkthrough.
Mark unclear terms
If a term is unclear, ask ESAAP to show the matching screen, approval flow, report, permission rule, or migration step.
Connect terms to outcomes
Tie each term to an organization outcome such as fee visibility, exam control, attendance risk, evidence readiness, or report speed.
Use terms in rollout scope
Convert agreed terms into module scope, owner names, data preparation, training topics, and first-phase rollout priorities.
Core product language
Terms every stakeholder group should understand before the walkthrough
ERP
A connected platform for admissions, student records, academics, fees, exams, HR, services, reports, and governance data.
SIS
Student Information System. The student record layer for admissions, profiles, enrollment, attendance, academic history, documents, and services.
Workflow
The sequence of roles, approvals, alerts, records, and reports that moves campus work from request to completion.
MIS dashboard
Management Information System view for leadership to review admissions, fee dues, attendance risk, exam progress, compliance gaps, and operational status.
RBAC
Role-Based Access Control. Permissions that decide what management, administrators, faculty, students, parents, IQAC, accounts, and exam users can see or do.
Audit trail
A history of who created, changed, approved, exported, or deleted records so the institution can review accountability and compliance.
Academic and compliance terms
Terms used by academic offices, HODs, IQAC, and accreditation teams
NEP
National Education Policy. In ERP discussions, it usually means academic flexibility, credits, progression, student history, and report readiness.
CBCS
Choice-Based Credit System. A structure where students select courses or electives under defined credit, semester, and program rules.
OBE
Outcome-Based Education. A method of linking course delivery, assessments, CO-PO mapping, attainment, and improvement actions.
CO-PO mapping
The relationship between course outcomes and program outcomes, used for attainment review and accreditation evidence.
Attainment
A measured view of whether course, program, or learning outcomes were achieved using marks, rubrics, feedback, or other evidence.
Evidence repository
A governed place to store documents, records, reports, approvals, and exports needed for IQAC, NAAC, NBA, audit, or management review.
Exam, finance, and rollout terms
Terms that affect daily operations and implementation planning
DVS
Digital Valuation System. A controlled workflow for answer-script allocation, evaluator activity, marks capture, moderation, result preparation, and revaluation.
Hall-ticket eligibility
Rules that decide whether a student can receive a hall ticket based on attendance, fee dues, exam registration, or academic conditions.
Result readiness
The status of exam schedules, marks entry, valuation, moderation, approvals, exceptions, and reports before results are published.
Fee reconciliation
Matching demand, receipts, concessions, online payments, dues, refunds, and accounts reports so finance teams can trust collections.
Data migration
Moving old ERP exports, spreadsheets, registers, and documents into ESAAP after cleanup, mapping, validation, and owner sign-off.
Phased rollout
Launching ESAAP module by module or department by department so training, data validation, support, and adoption are manageable.
Product questions
Use the glossary to make the ESAAP demo more specific
When someone says workflow
Ask which role starts it, who approves it, what alert is sent, what report changes, and what exception can delay it.
When someone says dashboard
Ask what live data appears, who can see it, whether drill-down is available, and which decision it should improve.
When someone says migration
Ask which old records are needed, who validates them, what errors are expected, and when the institution signs off.
When someone says compliance
Ask what evidence is captured during daily work, who owns missing items, and which exports are needed for review.
Glossary next step
Use shared product language to plan a cleaner ESAAP walkthrough
Bring the terms your team wants to clarify, the workflows behind those terms, and the reports your organization must trust before approval.