Connected workflows
Admissions, academics, fees, exams, HR, and custom processes.
Fees and finance automation
Control fee structures, collections, dues, receipts, and reconciliation
ESAAP helps accounts teams manage fee rules, concessions, installments, payment status, receipts, reminders, refunds, reconciliation, and finance reports with clear visibility for management and students.
ESAAP automation workspace
Academics, administration, planning, and reports
ESAAP
Role-based access
Management, staff, students, parents, and activity owners.
Dashboards and reports
Live status, pending work, KPIs, and review summaries.
WorkflowsRolesReports
Single operating record
Centralized data
Academics, administration, finance, exams, planning, and custom activity records stay connected.
01
Decision visibility
Dashboards
Management reviews MIS, KPIs, risks, pending work, and department progress without waiting for manual summaries.
02
Controlled access
Role access
Students, parents, faculty, staff, administrators, and leaders see the right information for their responsibility.
03
Rollout confidence
Support
Implementation, migration, training, integrations, and adoption can be planned in clear phases.
04
Finance command view
Give accounts a practical view of what is due, collected, pending, and reconciled
Batches, programs, categories, installments, due dates, concessions, scholarships, transport, hostel, and special fee items.
Counter payments, online payments, transaction status, receipt templates, cancellations, failed payments, and refunds.
Pending dues, overdue lists, student and parent communication, escalation lists, and department-wise review.
Daily collection, fee-head summary, concession, outstanding, gateway settlement, failed-payment, and finance MIS reports.
Fee lifecycle
Follow the full journey from fee setup to finance reporting
Define fee structure
Create fee heads, student applicability, installments, due dates, concessions, scholarships, and organization-specific fee rules.
Connect student records
Link fees with admission, program, batch, category, hostel, transport, scholarship, and status changes.
Collect and receipt
Capture office and online payments, issue receipts, manage cancellations, and preserve transaction references.
Remind and resolve dues
Generate due lists, overdue views, reminders, student or parent communication, and exception follow-up.
Reconcile and report
Review settlements, failed payments, refunds, concessions, collections, outstanding amounts, and leadership MIS.
Who uses it
Make fee information useful for every role that depends on it
Accounts and finance
Configure fee rules, collect payments, issue receipts, track dues, reconcile transactions, and prepare finance reports.
Leadership and administration
Review collections, overdue amounts, concessions, refunds, fee-head trends, department status, and monthly finance visibility.
Students and parents
View dues, payment status, receipts, reminders, and applicable charges through role-based self-service.
IT and auditors
Review permissions, receipt history, correction logs, transaction references, exports, and audit trail.
Demo checklist
What your team should ask ESAAP to show for fees and finance
Review 1Fee setup
Can ESAAP model your programs, fee heads, installments, concessions, scholarships, hostel, transport, and special fee rules?
Ask during demoReview 2Payment handling
Can the system show online payment status, counter payments, receipts, refunds, cancellations, and failed transaction handling?
Ask during demoReview 3Dues visibility
Can accounts generate pending, overdue, student-wise, program-wise, and fee-head-wise dues views without spreadsheet preparation?
Ask during demoReview 4Reconciliation
Can finance compare receipts, gateway references, settlements, failed payments, refunds, and daily collection reports?
Ask during demoReview 5Reports
Can management review collection progress, outstanding amounts, concessions, refunds, and month-wise finance MIS?
Ask during demoFee workflow walkthrough
Discuss your fee structure, payment modes, dues follow-up, and reporting needs
Bring your current fee heads, collection process, concession rules, receipt format, payment modes, due reports, and reconciliation pain points so ESAAP can be reviewed against real finance work.